Privacy Policy — Cogent Coders

Last Updated: February 18, 2026

Cogent Coders Web Solutions ("Cogent Coders," "we," "us," or "our") operates the website cogentcoders.com. This Privacy Policy describes how we collect, use, disclose, and protect the personal information of visitors and clients who interact with our website and services.

By accessing or using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree, please refrain from using our website or submitting any personal information.

Section 1

Information We Collect

We collect personal information that you voluntarily provide to us when you interact with our website, primarily through our contact and inquiry forms. The types of information we may collect include:

Name — to identify you and personalize our communication.
Email Address — to respond to your inquiries and follow up on your requests.
Phone Number — to contact you regarding your project or inquiry, if provided.
Service Interest — to understand which of our services (web development, digital marketing, SEO, social media marketing, brand identity, content marketing) you are interested in.
Message Content — any additional details you choose to share about your project or requirements.

We do not collect any personal information automatically through cookies or tracking technologies. Our website does not use tracking cookies.

Section 2

How We Use Your Information

The personal information we collect is used solely for legitimate business purposes, including:

Responding to Inquiries — to reply to your contact form submissions and provide the information or assistance you requested.
Project Communication — to discuss project requirements, timelines, and deliverables with potential and existing clients.
Service Delivery — to provide our web development, digital marketing, SEO, social media marketing, brand identity, and content marketing services.
Improving Our Services — to understand client needs and improve the quality of our offerings and website experience.

We do not sell, rent, or trade your personal information to third parties for marketing purposes. Your information is never used for unsolicited advertising.

Section 3

Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, alteration, disclosure, or destruction.

When you submit a form on our website, your information is transmitted securely and delivered to us via email using PHPMailer through Zoho SMTP, which employs TLS encryption to protect data in transit.

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to maintaining industry-standard safeguards.

Section 4

Third-Party Services

Our website integrates with certain third-party services to enhance functionality and user experience. These services may collect limited technical data as part of their normal operation:

Google Fonts — We use Google Fonts to render typography on our website. Google may collect basic usage data such as IP addresses and CSS requests. For more information, see Google's Privacy Policy.
Google Maps — An embedded Google Map is used on our contact page to display our office location. Google may collect data through this embed. See Google's Privacy Policy for details.
GSAP (GreenSock Animation Platform) — We use the GSAP library loaded from a CDN (jsDelivr) for page animations. The CDN provider may log standard access data such as IP addresses.
Zoho Mail (SMTP) — Form submissions are delivered via Zoho's SMTP service. Zoho processes the email transmission and is subject to Zoho's Privacy Policy.

We may integrate Google Analytics or similar analytics tools in the future to understand website traffic patterns. If implemented, this policy will be updated accordingly. Currently, we do not use any analytics or tracking services.

Section 5

Cookies & Tracking

Our website does not currently use cookies for tracking, advertising, or analytics purposes. We do not deploy any first-party or third-party tracking cookies.

However, third-party services embedded on our site (such as Google Fonts or Google Maps) may set their own cookies as part of their standard operation. These are governed by the respective third-party privacy policies linked in the section above.

If we introduce cookies in the future, we will update this Privacy Policy and implement appropriate consent mechanisms as required by applicable law.

Section 6

Your Rights

Depending on your jurisdiction, you may have certain rights regarding the personal information we hold about you. These may include:

Right to Access — You may request a copy of the personal information we hold about you.
Right to Correction — You may request that we correct any inaccurate or incomplete personal information.
Right to Deletion — You may request that we delete your personal information, subject to any legal obligations we may have to retain it.
Right to Withdraw Consent — If you have previously provided consent for us to process your data, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at connect@cogentcoders.com. We will respond to your request within a reasonable timeframe.

Section 7

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Contact form submissions are retained for the duration of any ongoing business relationship and for a reasonable period thereafter for record-keeping purposes.

If you request deletion of your personal information, we will remove it from our active systems promptly, unless we are legally required to retain it.

Section 8

Children's Privacy

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If you believe that a child has provided us with personal information, please contact us at connect@cogentcoders.com, and we will take steps to delete such information promptly.

Section 9

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make changes, we will revise the "Last Updated" date at the top of this page.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Continued use of our website after any changes constitutes your acceptance of the updated policy.

Section 10

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Cogent Coders Web Solutions

H-1, First Floor, Kamdhenu Tower, Opp Habibganj Railway Station, Arera Colony, Bhopal, Madhya Pradesh 462016, India

Email: connect@cogentcoders.com

Phone: +91 8989-757-497